When you go to any of these sites, ensure that you are choosing the correct certificate. The certificates range in cost from $100-$300, and they are good from one to three years. The type of Certificate that our site requires is the ECA, Medium Assurance Digital Signature Non Repudiation Certificate. EC complies with the DoD mandate that all private industry partners, contractors, allied partners, and other federal and DoD Agencies employ DoD certificates for all electronic communications. PKI certificates are used to identify web clients and to encrypt user sessions and emails so that private business stays private. Vendor RequirementsĪ Department of Defense (DoD) IECA PKI Certificate is required to access the website. Once the invoices have been approved by ONR, they can be faxed, mailed, or emailed to MPO. Note: All invoices requiring Office of Naval Research (ONR) approval must be submitted to ONR in hard copy form via mail. The MPO website has the capability of accepting the following documents: MPO approval is contingent upon review and concurrence of the compelling circumstances contained within the letter. Please be advised that the submission of a letter requesting approval to submit hardcopy invoices does not guarantee MPO approval. Hardcopy invoices will be authorized on a very limited basis and only when there are compelling circumstances which also must be substantiated within the initial proposal submission. MPO requests that any contractor/vendor who has compelling circumstances that necessitate continuation of hardcopy invoice submissions substantiate that need in a letter addressed to the cognizant contracting officer. MPO understands that there could be circumstances that prevent vendors from submitting invoices electronically. According to the DFAR for Electronic Submission and Processing of Payment Requests, fax, email and scanned documents are not acceptable electronic forms. The website is the only form of electronic submission of invoices. The MPO Electronic Commerce (EC) office has a secure website that allows vendors to submit invoices and attachments. All vendors are required to submit their invoices electronically through our MPO office, unless otherwise stated in the contract. Electronic invoicing with the Maryland Procurement Office (MPO) provides a fast and accurate method of submitting and tracking invoices.
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